How to Get a DUNS Number and Register with SAM
In order to be eligible to receive financial assistance from USDA programs, business entities are required to obtain a DUNS number, and also annually register in the SAM system. Business entities that are required to complete this process are not individual persons and are identified by the Internal Revenue Service (IRS) with an EIN tax identification number (Employer Identification Number). As provided on this website, the process to obtain a DUNS number and register on SAM.gov requires two steps.
You do not need a DUNS number or register on SAM to obtain technical assistance from NRCS.
What Are DUNS and SAM?
DUNS is Dun & Bradstreet's (D&B) "Data Universal Numbering System". It is a copyrighted, proprietary means of identifying business entities on a location-specific basis.
A DUNS number is a unique nine-character identification number Dun & Bradstreet provides free of charge.
The System for Award Management (SAM) is the Official U.S. Government system that consolidates the Central Contractor Registration (CCR), Federal Contract Registry (FedReg), Online Representations and Certifications Application (ORCA), and Excluded Parties List System (EPLS).
Business entities that have obtained a DUNS number must register annually on SAM to be eligible to receive financial assistance.
There is NO charge to register or maintain your entity registration record in SAM.
Step 1: Obtain a DUNS Number
Your entity may obtain a DUNS number in two ways:
By Toll-Free Telephone
Business entities may request the DUNS number by calling a toll-free telephone number: 1-(866) 705-5711. Tell the operator that you are applying to a Federal financial assistance program and need to register for a DUNS number.
To complete the process to obtain a DUNS number, you will need to provide the following information:
- Legal name of your business entity
- Phone number
- Name of the CEO or business owner
- Legal structure or type of business (corporation, partnership, proprietorship, etc.)
- Year the entity was created
- Primary line of business
- Total number of employees (full- and part-time)
Note: Obtaining a DUNS number places your organization on D&B’s marketing list that is sold to other companies. You can request not to be added to this list during your application. D&B should not charge you a fee for requesting a DUNS number. You are also not obligated to purchase any of their products as a condition to obtain DUNS. It may take 2 -3 days for you to obtain a DUNS number.
A Frequently Asked Questions about DUNS is available at: http://fedgov.dnb.com/webform/displayFAQPage.do
Step 2: Register on SAM.gov
Once you have been assigned a DUNS number, you must annually register on SAM.gov to remain eligible to receive program financial assistance. To complete the process on SAM, you will need the same kind of information used to obtain your DUNS number as well as your Tax Identification Number (TIN) and other data to complete registration and reporting requirements.
Before registering, you should review the SAM User Guide. It can be viewed online or downloaded as a PDF at this address: SAM User Help
If your organization has the necessary information ready, online registration will take about 30 minutes to complete, depending upon the size and complexity of your business entity. It may take 3 business days or up to 2 weeks before your SAM registration becomes active.
If you are updating or renewing your registration information it will take approximately 24 hours to become active.
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