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                                                                                                                                       August 12, 2011

Subject: MGT – Direct Charge Budgeting

Action Due: August 21, 2011

Purpose. To provide new information on timekeeping requirements.

Expiration Date. September 30, 2011

We are approaching the end of another fiscal year. In order to assist us in closing the fiscal year financial books, it is important to make an accurate estimate of salary and benefits by program for pay periods 18, 19 and first five days of 20 (separate estimates for each pay period). Please make an accurate projection of staff time charges as well as leave for pay periods 18, 19 and first five days of 20 on the attached spreadsheet. If leave is planned, look up how leave is distributed by your employee on the attached WebTCAS leave profile and note appropriate hours by fund on the spreadsheet.

Because the window for entering accruals or adjustments after actual charges for pay period 18 are posted to FFIS is very limited, it will be very important to earn the hours according to the plan reported on your worksheets. Otherwise, we could run into programs with unexpected deficits with no way to correct before the system is closed.

Supervisors are expected to consolidate the information for all employees they supervise on one form before submission.

Please return the projected hours to Kyle Bolduc by COB on August 21, 2011.

Contact. If you have questions or concerns, please contact Pauline Paré, ASTC for Operations at 207-990-9554 or email or Kyle Bolduc, Financial Officer at 207-990-9556 or email

/s/ Maria M. Collazo

Acting State Conservationist

Attachment - Projected hours spreadsheet (.xlsx)