Transfer of Official Duty Station
August 09, 2012
The following is information is provided for your transfer of duty station.
Please complete and return the appropriate forms as indicated, to the NRCS State
Office, Financial Management
Section, 100 USDA, Stillwater, OK 74074.
NOTE: Relocation expenses incurred prior to signing the Service Agreement
WILL NOT BE REIMBURSED.
Transfer Allowances and Related Requirements Information
- The NRCS Human Resources Management Division website contains information
and documents which explain allowable expenses for your change of official
station. It is recommended that you become familiar with transfer allowances
and related requirements in order to support your claims for reimbursement.
Included in this website are the Transfer
Questionnaire, the Service Agreement, and the Addendum to the Service
Agreement, which must be completed by you.
WebTCAS Time Charges for Transferring Employees
A chart listing appropriate time charges for common transfer activities.
These documents requires
Real Estate Transfer Disclosure Statement
(Fillable PDF; 297 KB) If you elect to use the relocation services, complete the statement and return to
The relocation company will not provide services until they are in receipt of
the completed disclosure statement.
Lodging & M&IE Options
for Househunting Trip (Fillable PDF; 244 KB) Complete and return document to Financial
Fixed Rate Temporary Quarters Affidavit (PDF; 10 KB) Complete and return to
FNM Section of State Office.
The following Fillable AD Forms (Fill In PDF files) can be found at the OCIO Forms
Management website link:
At the OCIO website, use the drop down menu to select a form number, or scroll
down to a form.
||Employee Application for Reimbursement of Expenses Incurred Upon
Sale or Purchase of Residence upon Change of Official Station. This form
is used to support your claim for real estate expenses. This form should
not be submitted until your actual real estate expenses have been
incurred and a claim prepared on Form AD-616R, Travel Voucher.
||Expense Record for Temporary Quarters
||Travel Voucher (Relocation)
|Instructions for AD-616R
Completing AD-616R for RIT
||Claim for Relocation Income Tax Allowance for the Year
(attachment to Form AD–616R)
|Instructions for AD-1000
The following Fillable SF Form (PDF Version) can be found at the
GSA Forms Library-SF Forms website link:
At the GSA website, select your form number at the "Jump to form numbers", or
scroll down to a form.
||Direct Deposit Sign-Up Form. Complete the
Direct Deposit form and return it to the State Office.
Relocation Income Tax (RIT) Allowance You
will receive a special RIT allowance to pay the taxes that you will owe on the
reimbursements you receive for moving expenses.
Relocation Services: Making Your Move with NRCS
The Natural Resources Conservation Service's Relocation Service gives you a home
finding and home marketing alternative when you must sell your present home and
find a new home at your new duty station.
Legal Authority for Home Marketing Incentive USDA Home Marketing Incentive program offers eligible employees an award of 2% of the selling price of their home, not to exceed $5,000.
Employee Guide - Shipping
Your Household Goods This GSA guide is provided to assist you, the employee,
in making your move as smooth and worry-free as possible. While this guide
provides you with information to assist you in your relocation process, you
should also make yourself familiar with your agency’s policies. Some agencies
have specific instructions in addition to the rules and guidelines found in this
The following five signed and completed forms must be returned to Financial Management in order to process your travel authorization:
1. Service Agreement
2. Transfer Questionnaire
3. Addendum To Service Agreement Real Estate Transaction Questions
4. Options for House hunting Trip
5. Options for Temporary Quarters
Original documents are required for transfer files.
If time is a factor, you may fax these documents to the Financial Management Section
and then mail the originals to Financial Management.
Cassandra L. Sites
Financial Management Section