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MAINE INSTRUCTIONS

What are instructions?
Instructions are issued by state offices to announce detailed instructions and procedures on a specific subject.

120 - Administrative Services (ADS)
180 - Conservation Planning and Application (CPA)
190 - Ecological Sciences (ECS)
230 - Equal Opportunity (EO)
250 - Financial Management (FNM)
300-  Land Treatment Programs (LTP)
330 - Management (MGT)
360 - Personnel (PER)
440 - Programs (PGM)
4
50 - Technology (TCH)  

120 - Administrative Services Instructions
Number Issue Date Subject Transmittal Instruction Attachment(s)
120-380 August 22, 2013 Process for Developing Contribution and Cooperative Agreements X X  
120-382 December 3, 2012 Acquisitions Program X X Attachment 1 - Statement of Work
Attachment 2 - Sole Source Letter
Attachment 3 - Procurement Request
120-383 April 8, 2013 Emergency Dismissal or Closure Procedures in Field Offices X X Attachment - Example Plan of Action
120-384 July 24, 2014 Verification of Current Entity Central Contractor Registration on the System for Award Management Prior to Making Obligations and Payments X X Attachment 1 - Fact Sheet
Attachment 2 -Exhibit A
Attachment 3 -Exhibit B
120-385 June 4, 2015 Instruction for Farm Bill Applications and Contract File Maintenance (2nd Edition) X X Attachment A - Archived Case Filing Guide
Attachment B- Archived Case File Label Template
Attachment C - Archived Case File Label Template
Attachment D - Archived Six-Part Folder Content

180 - Conservation Planning and Application
Number Issue Date Subject Transmittal Instruction Attachment(s)
180-380 July 18, 2014 Completing Maine Certified Conservation Planning X X Attachment - Maine Certified Conservation Planning - Exhibit A
180-381 5/15/2015 Conservation Plan Checklist X X Attachment - Conservation Plan Checklist
180-382 April 7, 2015 NRCS Instructions for Local Working Groups (LWGs) X X Attachment - Local Working Group Membership Application
180-383 March 26,  2015 Instructions for Preparing Conservation Practice Standard Narratives X X  

  190 - Ecological Sciences
Number Issue Date Subject Transmittal Instruction Attachment(s)
190-380 February 26, 2015 National Environmental Policy Act (NEPA) Special Environmental Concerns X X  

230 - Equal Opportunity Instructions
Number Issue Date Subject Transmittal Instruction Attachment(s)
230-380 November 25, 2013 Equal Opportunity Electronic Filing System X X

  250 - Financial Management Instructions
Number Issue Date Subject Transmittal Instruction Attachment(s)
250-380 November 12, 2013 Time and Attendance Reporting X X  
250-381 June 16, 2015 NRCS Travel 3rd Edition X X Attachment 1 - Application for POV Use
Attachment 2 - Travel Voucher

300 - Land Treatment Programs Instructions
Number Issue Date Subject Transmittal Instruction Attachment(s)
300-382 June 25, 2013 Field Office Staff Distributing the DUNS and SAM Registration Fact Sheet X X Attachment 1
300-383 November 1, 2013 Comprehensive Nutrient Management Plans for Operations with 25 Animal Units or Less and 10 Fields or Less Written by NRCS Staff X X  
300-384 January 21, 2014 Instructions for Field Office Contracting for Conservation Practice Technical Assistance with TechReg Technical Service Provicers X X  
300-385 January 23, 2014 Instructions for Field Office Management of ProTracts Administered Conservation Program Contracts in Regards to Expiration Dates X X  
300-386 February 6, 2014 Instructions for Contracting Environmental Quality Incentives Program (EQIP) Conservation Activity Plans (CAPs) X X  
300-387 April 17, 2014 Instructions for Planning Conservation Activity Plans (CAPS) on Multiple Land Units in Toolkit and Protracts X X  

330 - Management
Number Issue Date Subject Transmittal Instruction Attachment
330-380 January 30,2015 FY Quality Assurance Award (QAA) X X Practice Documentation Checklist

360 - Personnel Instructions
Number Issue Date Subject Transmittal Instruction Attachment
360-380 June 26, 2012 Individual Development Plan/Training Needs Inventory X X Training Needs Inventory for FY 2013 NEDC Courses
360-381 August 24, 2012 Performance Management System X X  
360-382 October 17, 2012 Employee Recognition Program X X Form AD-287-2 -- Recommendation & Approval of Awards 
360-383 December 19, 2012 Employee Development Program X X  
360-384 January 16, 2013 NRCS Employee Rest Periods X X  
360-385 February 5, 2013 Employees Participation in NRCS Programs X X Technical Assistance Matrix for Ethical Program Delivery 
360-386 February 12, 2013 NRCS Employee Telework Policy X X  

440 - Programs Instructions
Number Issue Date Subject Transmittal Instruction Attachment
440-380 June 26, 2012 Processing of ProTracts Payments X X Checklist

450 - Technology Instructions
Number Issue Date Subject Transmittal Instruction Attachment
450-380 Forth Revision March 19, 2015 Spot Checking Procedures X X Attachment - Spot Check Form
450-381 May 20, 2013 Posting Materials to the Field Office Technical Guide (FOTG) and Distribution of the FOTG X X  
450-382 March 27, 2014 Wildlife Habitat Evaluations When Using NRCS Revised Land Uses and Modifiers X X  
450-383 October 7, 2014 Seasonal High Tunnel Systems for Crops Interim Conservation Practice Standard Code 798 - Effects Determination for Federal and State At-Risk Species and Habitats X X  
450-384 April 21, 2015 Outlining Practice Documentation Requirements X X Practice Documentation Checklist