Maine Bulletin No. ME 250-13-2
December 11, 2012
Subject: FNM – FY 2013 Procurement Directive
Purpose. To announce FY 2013 instructions and timeframes for procurements.
Expiration Date. September 30, 2013
Office supplies will be purchased via the Government Purchase Card to the maximum extent possible. The following Regional Buyers have been established to facilitate these purchases:
Carl Perry: Scarborough, South Paris, Lewiston, Belfast, Skowhegan, Farmington
Barbara Maurer: Machias, Houlton, Dover Foxcroft, Presque Isle, Fort Kent, Bangor, Hancock
Debbie Gray: State Office
Requests for office supplies will be made using the Purchasing Worksheet provided to you by your Regional Buyer appointed to your field office or office. All purchases will be made on a Quarterly basis to the maximum extent on the following dates:
Requests in by Purchases Completed (on or about)
1st Quarter Upon request
2nd Quarter January 4, 2013 January 18, 2013
3rd Quarter April 5, 2013 April 19, 2013
4th Quarter July 5, 2013 July 19, 2013
All equipment purchases will be made by Roger Ashe. Requests will be made using an AD700 form which must include the following: (detailed description of equipment or office supply, recommended source, and estimated cost).
All Purchase Card Transactions will be completed no later than August 1. After that date, purchase cards will be “shut off”. Reconciling the purchase card transactions must be completed no later than August 15.
All purchases, other than office supplies, will be entered on the spreadsheet located on the Share Drive under Acquisitions (example: s:/Acquisitions). The requests must include the following: (detailed description, recommended source, and estimated cost of equipment or office supplies. At the beginning of each Quarter, the State Leadership Team will review pending requests and approve recommendations of purchases for the upcoming Quarter.
Contact. If you have any questions or concerns, please contact Gerald Jacobs, Contracting Officer at 207-990-9584 or email Gerald.firstname.lastname@example.org.
/s/ Juan C. Hernandez
JUAN C. HERNANDEZ