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Maine Bulletin No. ME 250-13-3

 

                                                                                                               January 18, 2013
 

Subject: FNM – FY 2013 Open Obligation Review

Action Required By: February 20, 2013

Purpose. To announce FY 2013 Open Obligation Review as of December 31, 2012

Expiration Date. September 30, 2013

The review of obligations open as of December 31, 2012 is scheduled to begin January 28, 2013 for obligations with no activity since December 31, 2011, or if they were identified for deobligation in previous reviews but are still recorded in FMMI.

Please conduct your review and complete the Obligation Checklist and Determination for each obligation selected for your county/office and listed in ROOT at https://audittools.sc.egov.usda.gov/Root/default.aspx by Wednesday, February 20, 2013. As part of this review, the Obligation Checklist must be completed for each new obligation as it is created in ProTracts and a hard copy placed in the file. This is an ongoing requirement and will ensure that the review of 100 percent of open obligations is completed at the end of each fiscal year. The action to cancel or terminate contracts listed in ROOT that are invalid should be initiated as soon as possible.

To access detailed procedures to perform ROOT certification located in the ROOT “Sharepoint” site, click on Checklist and Help Documents. Older obligations with no activity should be reviewed on a regular basis to determine if they should be canceled or terminated.

Contact. If you have any questions or concerns, please contact Kyle Bolduc, Budget Officer at 207-990-9556 or email kyle.bolduc@me.usda.gov.


/s/  Juan C. Hernandez

JUAN C. HERNANDEZ
State Conservationist