MAINE BULLETIN NO. ME 250-11-2
January 20 2011
Subject: FNM – FY 2011 Open Obligation Review
Action Required By: February 14, 2011
Purpose. To announce FY 2011 Open Obligation Reviews.
Expiration Date. September 30, 2011
The review of obligations open as of December 31, 2010 for Fiscal Year 2011 is scheduled to begin January 20, 2011 for obligations with no activity since December 31, 2009, or if they were identified for deobligation in the last review but are still recorded in FFIS as of December 31, 2010.
Please conduct your review and complete the Obligation Checklist and Determination for each obligation selected for your county/office and listed in ROOT at https://audittools.sc.egov.usda.gov/Root/default.aspx by February 14, 2011. As part of this review, the Obligation Checklist must be completed for each new obligation as it is created in ProTracts and a hard copy placed in the file. This is an ongoing requirement and will ensure that the review of 100 percent of open obligations are completed at the end of each fiscal year. The action to cancel or terminate contracts listed in ROOT that are invalid should be initiated as soon as possible.
To comply with the quarterly obligation review requirements, the review of data as of March 31, 2011 is tentatively scheduled to be conducted April 20, 2011 to May 20, 2011. Older obligations with no activity should be reviewed and cancelled or terminated prior to March 31, 2011, so they are deobligated prior to this date.
Contact. If you have any questions or concerns, please contact Kyle Bolduc, Financial Officer at 207-990-9556 or email firstname.lastname@example.org.
/s/ Juan C. Hernandez
JUAN C. HERNANDEZ