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August 18, 2010

Subject: MGT – Direct Charge Budget Update

Action Due: August 27, 2010

Purpose. To provide guidance on charging time to specific fund codes.

Expiration Date. September 30, 2010

We are approaching the end of another fiscal year. In order to assist us in closing the fiscal year financial books, it is important to make an accurate estimate of salary and benefits by program for Pay Periods #18, #19, and the first four days of #20. Please separate estimates for each pay period and make an accurate projection of staff time charges as well as all leave for Pay Periods #18, #19 and the first four days of #20 on the attached spreadsheet. If leave is planned, then look up how leave is distributed for your employees on the attached WebTCAS leave profile and note appropriate hours by fund in the spreadsheet. Hours should reflect direct charge budgets provided in August and current status of hours.

Because the window for entering accruals or adjustments after actual charges for Pay Period #18 are posted to the Foundation Financial Information System (FFIS) is very limited, it will be very important to earn the hours according to the plan reported on your worksheets. Otherwise, we could run into programs with unexpected deficits with no way to correct them before the system is closed.

Please return projected hours to Kyle Bolduc, Financial Officer by Close of Business (COB) August 27, 2010.

Contact. Kyle Bolduc, Financial Officer at 207-990-9556 or email or Pauline Paré, ASTC for Operations at 207-990-9554 or email

/s/  Juan C. Hernandez

State Conservationist

The following document requires Excel (.xls)

Attachment - Spreadsheet (.xlsx)