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MAINE BULLETIN NO. ME 250-10-5

                                                                                                     

                                                                                        August 13, 2010
 

Subject: FNM - FY 2010 Open Obligation Review

Action Due: September 10, 2010

Purpose. To notify employees of the review process regarding open obligations for the third quarter of fiscal year 2010.

Expiration Date: September 30, 2010

The review of open obligations for the third quarter of fiscal year 2010 is scheduled to begin August 20, 2010. Obligations with no activity since July 31, 2009, or if they were identified for deobligation in the last review but are still recorded in the Foundation Financial Information System (FFIS) as of July 31, 2010 will be selected for review.

Please complete the Obligation Checklist and Determination form for each obligation selected for your county/office and listed in Review of Open Obligations Tool (ROOT) at https://audittools.sc.egov.usda.gov/Root/default.aspx by September 10, 2010. As part of this review, the Obligation Checklist must be completed for each new obligation as it is created in ProTracts and a hard copy placed in the file. This is an ongoing requirement and will ensure the review of 100 percent of open obligations are completed at the end of each fiscal year.

To comply with the quarterly obligation review requirements, the review of data as of October 31, is tentatively scheduled to be conducted November 17 through December 15, 2010. Obligations that are older with no activity should be cancelled or terminated prior to these dates.

Contact: Kyle Bolduc, Financial Officer at (207) 990-9556 or email kyle.bolduc@me.usda.gov.


/s/  Juan C. Hernandez

JUAN C. HERNANDEZ
State Conservationist