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MAINE BULLETIN NO. ME 250-10-3

 

                                                                                                                April 20, 2010


Subject: FNM – 2010 Second Quarter Obligation Review

Action Due: May 7, 2010

Purpose. To notify employees of the review process regarding open obligations for the second quarter of fiscal year 2010.

Expiration Date. September 30, 2010

The review of open obligations for the second quarter of fiscal year 2010 is scheduled to begin April 19, 2010 for obligations with no activity since March 31, 2009, or if they were identified for deobligation in the last review but are still recorded in the Foundation Financial Information System (FFIS) as of March 31, 2010.

Please complete the Obligation Checklist and Determination form for each obligation selected for review for your county/office as listed in Review of Open Obligations Tool (ROOT) at https://audittools.sc.egov.usda.gov/Root/default.aspx by May 7, 2010. As part of this review, the Obligation Checklist must be completed for each new obligation as it is created in ProTracts and a hard copy placed in the file. This is an ongoing requirement and will ensure that the review of 100 percent of open obligations are completed at the end of each fiscal year.

To comply with the quarterly obligation review requirements, the review of data as of July 31 is tentatively scheduled to be conducted August 18 through September 13, 2010. The review of data as of October 31 is tentatively scheduled to be conducted November 17 through December 15, 2010. Obligations that are older with no activity should be cancelled or terminated prior to these dates.

Contact. Kyle Bolduc, Financial Office at 207-990-9556 or email kyle.bolduc@me.usda.gov.
 

/s/ William Yamartino, Acting

JUAN C. HERNANDEZ
State Conservationist