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Instructions

What are instructions?
Instructions are issued by state and area offices to announce detailed instructions and procedures on a specific subject.

For more information about Instructions, visit the NRCS Directives web site.

110 - ADM - Management (A-76 Activities/Meeting Attendance)

120 - ADS - Administrative Services (Procurement/Agreements/Forms/Property/File Management)

130 - AGN - Agency General (Crisis Preparedness/Essential Records/Physical Protection)

  • Instructions

140 - SPA - Strategic Planning and Policy Analysis (Appraisal/Program Development/Evaluation and Analysis/Impact/Data Collection/Evaluation Criteria/Performance Indicators/Projections)

  • Instructions

150 - BAP - Basin and Area Planning (Floodplain Management/River Basin Studies/Water Policy/Interagency Coordination)

  • Instructions

160  - BDG - Budget Planning and Analysis (Estimates/Congressional Review/Explanatory Notes/Funding Allocations/General Accounting/OGC/OMB/Enacted Appropriation/OIG)

  • Instructions

170 - CGI - Cartography and Geographic Information Systems (Aerial Photography/Digitizing/Maps & Drawings/Requests for Services/Sensor Data)

  • Instructions

180 - CPA - Conservation Planning and Application (Districts/Technical Assistance)

190 - ECS - Ecological Sciences (Agronomy/Biology/Wetlands/Wildlife Habitat/Endangered Species/Forestry/Plant Materials/Range/Reclamation/Recreation/Soil Quality/Soil Management/Carbon Sequestration/Water Quality/Soil Biology)

200 - ECN - Economics (Economic Analyses/Economic Impacts/Economic Research/Benefit-Cost Analyses)

  • Instructions

210 - ENG - Engineering (Conservation Practices/Construction/Design/Drainage/Erosion Control/Energy/Hydrology/Irrigation/Maintenance/Grouting/Soil Mechanics/Specifications/Landscape Architecture/Environmental Engineering/Surveying/Dam Safety)

220 - EVC - Environmental Coordination (Environmental Justice)

  • Instructions

230 - EOP - Equal Opportunity (Complaint System/EEO Plan/Sexual Harassment/Special Emphasis Programs/Civil Rights)

250 - FNM - Financial Management (Accounting/Budget Execution/Fiscal Operations)

260 - INF - Public Information (Audiovisual and Visual/Broadcasting/Education/History/Manuscripts/Campaigns/Awards/Special Events/Media/Newsletters/News/Photography/Printing/Publications/Speeches/Earth Team)

270 - IRM - Information Resources Management (Model Coordination/Systems Planning/Technical Reviews/Security/Equipment Technology/Telecommunications/Database Mgmt/Software Development/Computer Operations)

280 - INC - International Conservation

  • Instructions

290 - INV - Resources Inventory (Inventory/Monitoring)

  • Instructions

300 - LTP - Land Treatment Programs (FSA Assisted Activities/EQIP/WRP/WHIP/GLCI)

310 - LNU - Land Use (Assistance/Community Planning/Taxation/Floodplain and Wetlands Mgmt/Land Use Planning/Land Use Policy/Regional Planning/Development Rights)

  • Instructions

320 - LEG - Legislative Affairs (Federal Law/Legislative Action/Legislative Contacts/State and Local Law)

  • Instructions

330 - MGT - Operations Management (Appraisals/Audits/Mgmt Analyses/Cost Reduction/Problem Reporting/Productivity/Progress Reports/Schedules/Summary Printouts/Time and Progress Analysis/Work Organization)

340 - SPA - Strategic Planning and Accountability

  • Instructions

360 - PER - Personnel (Employment/Classification and Position Mgmt/Leave/Pay Admin/Employee Relations/Standards and Ethical Conduct/Investigations/Personnel Security/Discipline/Grievance System/Reduction in Force/Labor Mgmt/Campaigns and Drives)

390 - PDM - Project Development and Maintenance (Watershed Protection/Flood Prevention/RC&D/EWP/Watershed Rehab)

  • Instructions

400 - PPC - Public Participation Coordination (Consumer Affairs/Public Participation Interest List/Techniques/Reviewable Record)

  • Instructions

410 - RDV - Rural Development (Organization/Rural Communities/Family Farms/Native Americans)

  • Instructions

420 - SSC - Social Sciences

430 - SOI - Soil Survey (Classification/Interpretations/Investigations/Operations/Soil Correlation/Techniques/Resource Areas/General Soils Maps/World Soils Resources)

440 - PGM - Programs

450 - TCH - Science and Technology (Technical Guides/Metric Conversion)

460 - WQP - Water Quality Project Implementation

  • Instructions


110 - ADM - Management
State Instructions Attachments Date
Iowa Instruction 110-380 - Private Identification Information (PII)   11/24/08
Iowa Instruction 110-381 2nd Edition - Using the NRCS National Web-based Calendar   10/21/09
Iowa Instruction 110-382 - Notification to Employees of Receipt of Services Poster
AD-2088
6/27/12

 

120 - ADS - Administrative Services
State Instructions Attachments Date
Iowa Instruction 120-380 - Privacy Act - Notification and Authorization to Release Information Release of Information Form (doc) 12/19/08
Iowa Instruction 120-381 - Purchase Card Change to U.S. Bank and Jinitiator Software (Transmittal)   11/4/08
Iowa Instruction 120-382 - Defining Duties for Agency Liaisons and Government Representatives (Attachment 1 | 2 )   2/6/09
Iowa Instruction 120-383 - Iowa NRCS Directives   3/2/09
Iowa Instruction 120-384 - Implementation of Standardized Log for NRCS Vehicles and Motorized
                                        Equipment
Example Envelope (pdf) 4/17/09
Iowa Instruction 120-385 - Least Formal Contracting Method for Construction Contract   5/4/09
Iowa Instruction 120-381 2nd Edition - Purchase Card Instructions   6/9/09
Iowa Instruction 120-386 - Filing Documents and Folders on the State-Wide Shared Drive   1/15/10
Iowa Instruction 120-387 - Equipment Needs Spreadsheet Process   3/15/10
Iowa Instruction 120-388 - Agreement Liaison Duties Regarding Payments   4/9/10
Iowa Instruction 120-389 - Purchase Card Holder Request 4/9/10
Iowa Instruction 120-390 - Procedures for Selling Vehicles On-Site 4/9/10
Iowa Instruction 120-391 - Administering Grants and Agreements 8/13/10
Iowa Instruction 120-392 - 2nd Edition - Assigning Office Space for NRCS and Partner Employees 3/6/13
Iowa Instruction 120-393 - Invoice Requirements for Iowa Agreements   3/2/12
Iowa Instruction 120-394 - Purchasing Procedures   5/23/12
Iowa Instruction 120-395 - Proper Use of Government Vehicles   8/7/2012
Iowa Instruction 120-396 - Payment with Fleet Cards   2/15/13
Iowa Instruction 120-397 - Mandatory Purchasing Options   2/19/14
Iowa Instruction 120-398 2nd Edition - Iowa NRCS Vehicle Accident Process Policy   4/2/14

 

180 - CPA Conservation Planning and Application
State Instructions Attachment Date
Iowa Instruction 180-380 - Environmental Evaluation Worksheet, IA-CPA-52 IA-CPA-52 (DOC) 3/31/09
Iowa Instruction 180-381 - Procedures for Off-Site Wetland Determinations on Cropland   12/1/09
Iowa Instruction 180-382 - Wetland Easement Restoration Plan   4/19/11
Iowa Instruction 180-384 - Cost-Share on Roofs Over Feedlots   6/1/11
Iowa Instruction 180-385 - Designated Conservationist for Conservation Planning and Technical Determinations   4/22/13
Iowa Instruction 180-386 - Wetland Determination and Delineation   5/9/13
Iowa Instruction 180-387 - Prevented Planting Summer Cover Options for Producers on Fields Labeled Highly Erodible (HEL)   6/18/13
Iowa Instruction 180-388 - Wetland Tracking Tool   8/5/13
Iowa Instruction 180-389 - Certification of the CPA-52 Environmental Evaluation Worksheet   5/20/14

 

190 - ECS - Ecological Sciences
State Instructions Attachment Date
Iowa Instruction 190-380 - Preliminary & Final "Non-Adverse" Determination

HEL Letter (DOC)

Wetland Letter (DOC)

8/18/09
Iowa Instruction 190-381 2nd Edition - Converting Sod to Row Crops   10/22/09
Iowa Instruction 190-382 4th Edition - Revised RUSLE2 Database   4/30/14
Iowa Instruction 190-383 - Revised RUSLE2 CMZ4 and Base Database - Cancelled

Base Database (GDB)

CMZ 4 (GDB)

12/1/10
Iowa Instruction 190-384 3rd Edition - Threatened and Endangered Species Habitat Evaluation in Situations Where Clients Intend to Clear Trees

T&E Insert (PDF)

4/1/14
Iowa Instruction 190-386 - Iowa Natural Areas Inventory Threatened or Endangered Species by Public land Survey System Section ArcMap Layer   10/3/12
Iowa Instruction 190-387 - Conservation Planning Assistance in Situations Where Clients Previously Cleared Trees or Herbaceous Native Vegetations

Transmittal (PDF)

T&E Insert (PDF)

11/28/12
Iowa Instruction 190-388 - Second Edition - Updated Pesticide Database for WIN-PST   3/6/14
Iowa Instruction 190-389 - Lead Federal Agency in Environmental Compliance Undertaking   9/23/13

 

210 - ENG - Engineering
State Instructions Attachment Date
Iowa Instruction 210-382 - Certification of Urban Conservation Practices   3/6/09
Iowa Instruction 210-383 - Engineering Software Update   11/9/12
Iowa Instruction 210-384 - Planning and Certification Guidance in the Implementation of Conservation Practice Standard 371   1/24/11
Iowa Instruction 210-385 - LiDAR for Engineering Transmittal 12/2/11
Iowa Instruction 210-386 - Discontinued Use of Engineering DOS Software Attachment 2/27/12
Iowa Instruction 210-387 - Begin Use of Watershed Erosion Worksheet (IA-PDM-1) Fillable Form   11/1/13

 

230 - EOP - Equal Opportunity
State Instructions Attachment Date
Iowa Instruction 230-380 - 2000 and 2007 Census Estimate Statistics to be Included in the 230-15-11 File   4/15/09
Iowa Instruction 230-381 - Historically Underserved Group Definitions   4/20/09
Iowa Instruction 230-382 - Civil Rights & Harassment Prevention Information for NRCS Partners PowerPoint 5/11/09
Iowa Instruction 230-383 - Civil Rights Discrimination Complaint Process Program Delivery Complaint Process
EEO Complaint Process
Appeal Process
10/1/09
Iowa Instruction 230-384 - Non-Discrimination Statement on Publications   10/29/09
Iowa Instruction 230-384 2nd Edition - Non-Discrimination Statement on Publications Labels 11/19/09
Iowa Instruction 230-384 3rd Edition - Non-Discrimination Statement on Publications Attachment 9/18/12
Iowa Instruction 230-384 4th Edition - Non-Discrimination Statement on Publications   6/18/13
Iowa Instruction 230-385 - Public Meetings Accommodations Statement on Iowa NRCS Website   11/19/09
Iowa Instruction 230-386 (pdf) - Civil Rights Resource List for Staff Meetings   3/4/10
Iowa Instruction 230-387 (PDF) Second Edition - Guidance and Resources for Maintaining NRCS 230 Electronic EO Files EOP File Code for State and Field Offices 4/8/14
Iowa Instruction 230-388 (PDF) - SEPM Communications Guidance   2/8/12
Iowa Instruction 230-389 (PDF) - Developing County Outreach Plans   2/26/14

 

250 - FNM - Financial Management
State Instructions Attachments Date
Iowa Instruction 250-380 - Administrative Claims - Federal Tort Claims Act   1/12/09
Iowa Instruction 250-381 - Conference Attendance (Transmittal | Conference Attendance Approval Process | Conference Attendance Request Form | Questionnaire for Compensatory Time 2/24/09
Iowa Instruction 250-383 - POV Rates   6/29/09
Iowa Instruction 250-380 2nd Edition - Administrative Claims - Federal Tort Claims Act   1/8/10
Iowa Instruction 250-384 - Program Payment Scanning Process   2/16/10
Iowa Instruction 250-385 - Quarterly Accrual Process Checklist & Backup Documentation | Sample Letters | Talking Points | Memo of Record 2/24/10
Iowa Instruction 250-387 - Travel Card Issuance and Advances   10/31/11
Iowa Instruction 250-388 - Training and Conference Registrations Involving Food with Appropriated Funds   4/24/13

 

260 - INF - Public Information
State Instructions Attachments Date
Iowa Instruction 260-380 - Publication Ordering and Display Reservations   9/18/12
Iowa Instruction 260-381 - Soil Health Binders   12/11/13
Iowa Instruction 260-382 - Working with Media Guidelines for Working with Media (PDF) 1/2/14
Iowa Instruction 260-383 - USDA and NRCS Logo Usage

USDA Color Logos
1 | 2 | 3 | 4

USDA Black & White Logos
1 | 2 | 3 | 4

PowerPoint Templates
1| 2 | 3 | 4

2/25/14

 

270 - IRM - Information Resources Management
State Instructions Date
Iowa Instruction 270-380 - Procedures for OCIO Computer Labs 12/15/08
Iowa Instruction 270-381 - Personally Identifiable Information on Flash Drives 12/19/08
Iowa Instruction 270-382 - Accessing NRCS Statewide Shared Drive 3/2009
Iowa Instruction 270-383 - Minimum Safeguards for Protecting Personally Identifiable Information 10/28/09
Iowa Instruction 270-384 - Guidelines on District Use of NRCS Teleconference Numbers

NRCS/DSC Teleconference Numbers
9/18/12
Iowa Instruction 270-385 - Guidelines on Social Media Use on USDA Information Systems 9/23/13

 

300 - LTP - Land Treatment Programs
State Instructions Date
Iowa Instruction 300-380 - Emergency Conservation Program Responsibilities 4/14/09
Iowa Instruction 300-381 - CRP CP39 Site Selection and Restoration Guidance for Iowa 6/11/10

 

330 - MGT - Operations Management
State Instructions Date
Iowa Instruction 330-380 - Management Unit Titles 3/8/10
Iowa Instruction 330-381 - Developing Agreements with Soil and Water Conservation Districts Regarding the Provision of Technical Assistance for Projects Funded by Other Agencies 5/22/14

 

360 - PER - Personnel
State Instructions Attachment Date
Iowa Instruction 360-380 (2nd Edition)- Non-Federal Employee Notification Process Questionnaire, January 2012 (PDF) 12/27/12
Iowa Instruction 360-381 - Requirements for Incidental Motor Vehicle Operators   11/6/08
Iowa Instruction 360-382 - Training Evaluation Form   2/26/09
Iowa Instruction 360-383 - Meeting Attendance Beyond Normal Tour of Duty   7/24/09
Iowa Instruction 360-384 - Statewide Recruitment Tool - PowerPoint Presentation Evaluation (pdf) 7/27/09
Iowa Instruction 360-385 - In-State Training Process   11/19/09
Iowa Instruction 360-386 - Ag 101 Training Plan Training Plan Form (doc) 5/12/10
Iowa Instruction 360-387 - Zero Tolerance Policy for Travel Charge Card Misuse Government Travel Charge Card Information (PDF)
National Instruction, Title 360, Part 300 - Misuse of the Travel Charge Card (PDF)
7/30/10
Iowa Instruction 360-388 - Request for User Access to ITS Resources IRM Form 03 - Revised November 2011 (PDF) 12/28/11
Iowa Instruction 360-389 - Time and Attendance Reporting Guidance   5/18/11
Iowa Instruction 360-390 - Firearms or Weapons in USDA Offices No Weapons or Firearms in USDA Service Centers
No Weapons or Firearms in USDA Offices
1/13/11
Iowa Instruction 360-391 - 18 Month Training Plan for New Employees Attachment (PDF) 8/16/11
Iowa Instruction 360-392 - 4th Edition - Separation Clearance Process for Federal and Non-Federal Employees   7/26/13
Iowa Instruction 360-393 - Use of SF-182 for External Training SF-182 and Instructions on Completing the SF-182 (PDF) 3/29/12
Iowa Instruction 360-394 - Reporting for Work and Using Leave   5/30/12
Iowa Instruction 360-395 - 2nd Edition - NRCS Employee Recognition Program Monetary Awards Flowchart
Bennett Buck Flowchart
Award Inventory Tracking Spreadsheet
Semi-Annual Review Certification Statement
Store Manager Appointment Letter
Level I Form
Level II Form
 
4/22/13
Iowa Instruction 360-396 - Additional Guidance on the Separation and Onboarding Process   2/26/13
Iowa Instruction 360-397 - Second Edition - Hazardous Weather Procedures   1/29/14
Iowa Instruction 360-398 - Processing Telework Requests for Federal Employees   10/22/13

 

420 - SSC - Social Sciences
State Instructions Date
Iowa Instruction 420-380 - Cultural Resources Evaluation Responsibilities 3/11/09

 

430 - SOI - Soil Survey
State Instructions Date
Iowa Instruction 430-380 (pdf) - Soilview Request Procedures 1/28/09
Iowa Instruction 430-381 (pdf) - Maintaining Official Soil Survey Information 2/19/10

 

440 - PGM - Programs
State Instructions Attachment Date
Iowa Instruction 440-380 - Signatory Verification of Businesses with a Conservation Program Contract Transmittal 8/17/09
Iowa Instruction 440-381 - EWP-FPE Restoration Guidance for Iowa   9/29/09
Iowa Instruction 440-381 Second Edition - EWP-FPE Restoration Guidance for Iowa Attachment 10/8/09
Iowa Instruction 440-382 - Prescribed Burns on CRP Land Attachment 3/11/10
Iowa Instruction 440-383 - WRP Seven Year Ownership Waiver Request Guidance for Iowa
(Note: This number was corrected from the original. Make a pen and ink change on any paper copies.)
  3/9/10
Iowa Instruction 440-384 - Damage Documentation for EWP Program Eligibility   5/21/10
Iowa Instruction 440-385 - zRoles Implementation Plan AD-1143 6/22/10
Iowa Instruction 440-386 - Wetlands Reserve Program Easements One Page Management Plan Writing for Iowa Template 6/7/10
Iowa Instruction 440-387 - Programs Calendar (2nd Edition)   3/1/11
Iowa Instruction 440-388 - Wetlands Reserve Program (WRP) Wetland Easement Restoration Plan   11/16/11
Iowa Instruction 440-389 - 2nd Edition - Wetlands Reserve Program (WRP) Application and Application Folder Development for Iowa   1/29/13
Iowa Instruction 440-390 - Farm Bill Participation in the System for Award Management   2/11/13
Iowa Instruction 440-391 - Second Edition - WRP, EWRP and EWPP Easement Violation Resolution

Easement Violation:

Formal Letter
Informal Letter
Non-Compliance Letter
Resolution Letter

2/21/13
Iowa Instruction 440-392 - Contract Reviews and Practice Reminder Letters   11/21/13
Iowa Instruction 440-393 - Agricultural Conservation Easement Program (ACEP) - Wetlands Reserve Easement (WRE) Landowners Interview Screening Worksheet   4/30/14
Iowa Instruction 440-394 - Acceptable Structures on Easements   6/3/14

 

450 - TCH - Science and Technology
State Instructions Attachment Date
Iowa Instruction 450-380 - Change in Technical Service Provider (TSP) Category Certification Required for Completion of Engineering Designs Used In Comprehensive Nutrient Management Plans (CNMP)   10/25/10