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AL Bulletin 120-14-1

Date: December 31, 2013

Subject: ADS – GOV Annual Vehicle Inspections

Purpose: To notify NRCS-Alabama designated Government-Owned-Vehicle (GOV) custodians that GOVs are now due for their annual visual inspections.

Expiration Date: September 30, 2014

Action Required By: January 31, 2014

Reference: NHQ National Bulletin “FY14 Vehicle Safety Inspections” (attached)

In accordance with NRCS PMR 104I-38, Government-Owned-Vehicles (GOVs) are required to be inspected annually. All state GOVs not identified for disposal must be inspected and certified as safe and reliable. GOV Custodians are responsible for ensuring completion of the inspections for their assigned GOVs.

Attached is the FY14 GOV ANNUAL VISUAL INSPECTION CHECKLIST to be used and completed for that purpose. This is the same checklist used last year. Each GOV must be inspected as instructed in the checklist. This year’s inspection and maintenance/repairs will be completed in 2 parts. This annual inspection no longer has to be accomplished by a certified mechanic.

Part 1. The annual visual inspection must be completed by an employee other than the GOV Custodian. Please note the tag expiration. The completed inspection checklist for each GOV should be scanned and emailed to the appropriate Team/State Office Administrative Coordinator. Administrative Coordinators should verify all checklists are received and correctly completed, then upload them to the State Office share drive NLT January 31, 2014. Label each checklist file using the GOV tag number (A-xxxxxx) and save to the following folder: S:\VEHICLE INSPECTIONS 2014.

Part 2. All required maintenance and repairs identified during the visual inspection must be completed NLT January 31, 2014. Use the backside of the FY14 GOV ANNUAL VISUAL INSPECTION CHECKLIST to document any required maintenance completed and repairs made. The completed and signed Repairs/Maintenance Certification for each GOV should be scanned and emailed to the appropriate Team/State Office Administrative Coordinator. Administrative Coordinators should verify all checklists are received and correctly completed, then upload them to the State Office share drive NLT January 31, 2014. Label each checklist file using the GOV tag number (A-xxxxxx) and save to the following folder: S:\VEHICLE MAINTENANCE 2014.

If you have any questions or issues, please contact the state LFPC, Jean Sparks at 334-887-4549 or Wesley Halbrooks at 256-773-6541. If you have a problem meeting the Action Required By Date, please contact your ASTC or Team Administrative Coordinator ASAP.

/s/

JOHN W. HUGHES
State Administrative Officer

Attachments:
     NHQ National Bulletin “FY14 Vehicle Safety Inspections”
     FY14 CUSTODIAN ANNUAL GOV VISUAL INSPECTION CHECKLIST

 

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